Please inform your Treasurer that she/he must furnish a balance sheet of end of year accounts up to 31st October as per Rule 39: –

39. The Committee, Board, or Council represented by the Treasurer/Financial Administrator shall furnish a balance sheet of the accounts for the year just ended, to the Club, County Board, Provincial and Annual Congress. The Financial Year ends on 31st October each year. These must be supported by bank statements. Failure to do so shall result in suspension until furnished. In the absence of a County Board, the accounts shall be forwarded to Provincial or Central Council as appropriate.

Also as we are approaching the end of the year, please note that Club AGMs must be held on or before 1st December, 2019 as per Rule 116/117 116. The Annual General Meeting of the Club shall be held each year on or before 1st December. The notice of the time and place of such a meeting shall be conveyed to members at least 5 days beforehand. The Annual General Meeting shall elect:

 (a) Chairperson
 (b) Vice Chairperson 
(c) Secretary
(d) Registrar
(e) Treasurer 
(f) Children’s Officer (by appointment)
(g) Delegates to County Board and County Convention 
(h)  Positions of Assistant Secretary, Assistant Treasurer, PRO, Development Officer, and Culture and Language Officer may also be elected.
(i)  An Executive or Management Committee, which shall comprise the above officers and any other members that the club may decide. These shall hold office until the conclusion of next Annual General Meeting. All Clubs shall notify the County Board of the date of their AGM at least 5 days prior to the meeting. 1

17. A report of the Annual General Meeting shall be sent to the County/ International Board not later than 10 days after the meeting.